Run the day. Prove the work.Bill the right people.
Crew routes, GPS-stamped photos, timesheets and QuickBooks invoicing for contractors, built for the sub who bills the GC as much as the owner who bills the homeowner.
It's $100/yr for the owner + $10/yr per crew login. Nothing is charged until the trial ends. See pricing
- 1Lot 14 · Oak Ridge7:00 · Footing digBill to: Coastal Builders (GC)
- 2418 Palm Ave10:30 · Driveway pad prepBill to: Homeowner
- 3Riverside Plaza1:00 · Storm drain repairBill to: Riverside HOA
Example screen
Why crews switch
Priced per year, not per month
$100/yr for the owner and $10/yr for each crew login. A 5-person crew is $140 a year.
Bills whoever actually pays
The site belongs to the owner, but when you're the sub the invoice goes to the GC. GearHive keeps the two apart on every job.
QuickBooks both ways
Customers and vendors sync with QuickBooks Online. Finished jobs become invoices with labor, parts at cost plus markup, and the PO and site on the memo.
Your machines are in it too
GearHive started as maintenance software. Excavators, trucks and tools get service schedules and a repair history, in the same app as the jobs.
From the yard to the invoice
Routes & dispatch
Build each crew's day as a route. Switch between day and week views and drag stops into the order you want them driven.
Job pins & directions
Drop a pin where the work actually is: from the truck, on the map, or from a pasted Google Maps link. Crews get one-tap directions.
Crew app & time
Crew logins clock in and out on jobs and add photos, and they never see your billing, QuickBooks or settings. Time can go to QuickBooks payroll.
GPS-verified hours
While crew are clocked in, their phones record GPS. See each day's trail on a map, how much of each shift was at the job site, and clock-ins far from the site flagged, before you bill the hours.
Not-to-exceed hours
Set the hours allowed on a job. Extra time waits for your OK, with the GPS and photo proof alongside, before it reaches the invoice.
Photos with proof
Unlimited job photos stamped with time and GPS, before, during and after. Attach them to the invoice when a customer pushes back.
Job surveys & checklists
Site walk, pre-dig, punch list: build the form once with branching questions, photos and signatures, then export the answers to CSV.
Estimates → invoices
Send QuickBooks estimates, then invoice the finished work. A review sheet rolls a week of jobs into one invoice per customer.
Lots & subdivisions
Builders' work by lot, block and phase, with a stage on each lot and the builder as the bill-to.
Customers & job types
Job types carry default rates and map to your QuickBooks products and services, so labor lines price themselves.
Equipment & tools
Service reminders by date or hours, parts on hand, and which tools went to which job.
Built for subcontractors
Most job apps assume the customer at the address is the customer who pays. When you're the sub, they aren't. GearHive bills each job to the job's bill-to, then the site's, then the customer's. That way a week of work for one GC turns into one invoice, with each job as a dated line.
- Job site: the owner's project and address
- Bill to: the GC who hired you
- Invoice: one per bill-to, every job a dated line
- Memo: PO number and site, so their AP can match it
Start free. Grow when you're ready.
No setup fees, no contracts.
For one person: your home, your shop, your gear, your armory.
Solo
No card needed
For one person getting organized.
- Up to 5 assets
- 1 login
- Maintenance reminders
- QR scanning
- Document vault
Individual
or $39/yr
For one person with a home, a shop or a fleet of gear.
- Everything in Solo
- Up to 500 assets
- 1 login
- Work orders & parts
- Reports & CSV export
Armory
Billed yearly
For your personal armory.
- Everything in Individual
- Your armory: readiness, custody, PMCS, ammo by lot
- Up to 500 firearms & gear
- 1 login
More than one person?
For a company with a crew. You pay only for the logins your crew uses.
Jobsite
+ $10/yr per extra login
For a company with a crew. One yearly price, and you pay only for the logins you use.
3 people = $120/yr
- Routes, dispatch & the crew app
- Quickly turn jobs into invoices, with photos and hours attached
- Track crew hours for payroll
- QuickBooks integration: estimates, invoices & time
- Track crews on site with GPS
- Gives you back your evenings
- Add crew logins any time: $10/yr each
- 14-day free trial
Custom
Several companies, or a rollout you want done with you?
- Multiple companies
- Guided rollout & onboarding
- Dedicated support
Just you?
Questions
- Do I need QuickBooks?
- No. Jobs, routes, photos, crews and timesheets all work on their own. Connect QuickBooks Online when you want invoices, estimates and customer sync.
- What can my crew see?
- Crew logins get the field side: their jobs, directions, the time clock, photos and surveys. Billing, QuickBooks and settings stay with the owner.
- Does it track my crew's location?
- Only while they're clocked in, and only while GearHive is open on their phone: iPhones stop recording when the app is minimized, and Android keeps going for a while. Hours count either way. Crew members can see their own trail too.
- How does the trial work?
- You get 14 days free, and nothing is charged until the trial ends. After that it's $100/yr plus $10/yr per extra login, and you can add logins any time.
- Does it work on phones?
- Yes. It's built phone-first and runs in the browser or the GearHive app, with photos straight from the camera.
Put next week on GearHive.
14days free. Import your customers from QuickBooks and build Monday's routes today.
Start the free trialAlready on GearHive? Start your Jobsite trial from Settings → Billing.