Maintenance management software that's actually simple
GearHive is a lightweight CMMS for equipment, preventive maintenance, work orders, and parts — without the enterprise price tag or the month-long setup.
Preventive maintenance
Schedule by date, runtime hours, or meter reading. GearHive reminds you before things break and auto-generates the work orders.
Work orders & tasks
Assign, prioritize, and track jobs to done. Completing a work order consumes the parts used and logs the service automatically.
Equipment & asset registry
Every machine, vehicle, and tool with serials, specs, photos, warranty, cost, location, and full service history.
Parts inventory
Stock levels, reorder thresholds, barcodes, and scan-to-receive — tied to the equipment each part services.
Document vault
Manuals, warranties, and SOPs attached right to the asset — searchable and always on hand.
Reports & insights
Maintenance cost, downtime, and what's overdue — clear dashboards plus CSV export.
Frequently asked questions
- What is a CMMS?
- A CMMS (computerized maintenance management system) tracks your equipment, schedules preventive maintenance, manages work orders, and keeps a service + parts history in one place. GearHive is a simple, modern CMMS built for small teams.
- Is GearHive free to start?
- Yes — you can start free and add equipment, maintenance schedules, and documents without a credit card.
- Can it schedule preventive maintenance automatically?
- Yes. Set a recurring schedule by date, runtime hours, or meter, and GearHive generates the work order (with the right parts attached) when it's due.
- Does it track parts inventory?
- Yes — stock levels, reorder alerts, multiple UPC/barcodes per part, scan-to-receive, and kitting/bill-of-materials are all built in.
- Does it work on a phone?
- Yes. GearHive is mobile-friendly and installable, so you can scan assets and log work from the floor.